Accounting Assistant – Accounts Receivables 

This role is critical in ensuring the efficient management of our accounts receivable portfolio, timely processing of client payments, and maintenance of financial records. The ideal candidate will thrive in a fast-paced environment, demonstrate strong problem-solving skills, and uphold the agency’s commitment to financial accuracy and client satisfaction.

Core Functions:

1. Accounts Receivable Management:

• Proactively manage the accounts receivable portfolio to ensure clients adhere to agreed payment terms.
• Accurately record all client receipts in the company’s accounting system.
• Follow up on outstanding invoices and resolve any discrepancies with clients.

2. Management Reporting:

• Produce month end reports to management on revenue, cost and other areas of the business to assist with Management decision making.
• Provide support to senior management meeting action items and reporting.

3. Accrued & Unbilled Media:

• Review and reconcile accrued media charges based on sub-ledger reports.
• Review media jobs invoiced to ensure the company has recovered all media cost.

4. Media House Reconciliations:

• Complete assigned media house reconciliations by the 13th of the following month.
• Ensure reconciliations are accurate, and discrepancies are addressed promptly.

5. Job Bag Maintenance:

• Maintain all internal job bags with accurate and up-to-date information to facilitate smooth project management and financial tracking.

6. Inter-company:

• Review and reconcile intercompany accounts to ensure accuracy and completeness of intercompany transactions.

7. General Support:

• Assist in other department tasks as needed to support the team objectives.
• Collaborate with team members to streamline accounts receivable processes and enhance efficiency.

8. Any other task deemed necessary to meet monthly deadlines

9. Adhere to all the Company’s Policies and Procedures

Key Performance Indicators (KPIs):

• Ensure clients pay within agreed terms to minimize overdue accounts.
• Accurately enter 100% of client receipts in Accounting software within 48 hours of receipt.
• Maintain accurate and up-to-date TTD and USD clearing accounts.
• Complete all audit requests within agreed timelines.
• Finalize media house reconciliations by the 13th of the following month.
• Maintain organized and fully updated job bags with minimal discrepancies.

Qualifications and Experience Requirements:

• ACCA Level 1 or equivalent Accounting qualification
• Minimum of two (2) years’ work experience in accounts receivables or a similar accounting role.
• Working knowledge of computerised accounting software and Microsoft Office Suite, especially Microsoft Excel.
• Must exhibit good analytical skills
• Excellent communication and interpersonal skills.
• High degree of accuracy and attention to detail
• Ability to prioritize tasks and meet deadlines in a fast-paced environment.
• Proven ability to maintain confidentiality

Why Join Us?

Lonsdale Saatchi & Saatchi Advertising Limited offers a vibrant and creative environment where you will play a pivotal role in managing the financial backbone of exciting campaigns and projects. If you’re passionate about accounting and eager to contribute to a company that thrives on bold ideas, we’d love to have you on board!